Project Executive / Project Coordinator Full Time

 JOB SUMMARY:

Coordinate the project schedule, budget, issues and risks of the project. To ensure the project is well-organized and that it runs smoothly, include communicating with various departments in the organization, authorities, ports/sites, clients and others to ensure everyone is on the same page.

To support project department in commercial, operational, Bulk commodity, e-Commerce, shipping agency and etc.

KEY RESPONSIBILITIES:

1.       Responsible for implementing the import and export operations process, including trailers, customs declarations, coordinating/communicating with shipping companies and peers;

2.       To prepare and to get confirmation from customers/agents/shippers timely and accurately;

3.       To be responsible for sending documents to relevant parties timely without delay;

4.       To be responsible for tracking cargo status and updating the information entry system accurately;

5.       To be responsible for coordinating project sites and ports;

6.       To be responsible for handling emergencies and report to superiors from time to time;

7.       To support the Bulk commodity, E-Commerce, and Shipping Agency operations as and when required.

8.       To follow company SOP and optimize the process continuously;

9.       Commercial

To be responsible for preparing quotations, involved in tendering process, billing preparations and payment collections;

10.   Project Operations

–       Indoor operations including documentation, coordination and liaise with clients and vendors;

–       Outdoor operations including working with team members at ports and on-site, liaising with ports/site person in charge, arranging of transporters, communicating with clients, liaising with authorities, etc

–       Involve in project operations from preparation stage until the end of the project;

–       Making sure that your team has the tools they need to execute the project;

–       To execute and monitor a project schedule based on the milestones, due dates and estimates for those materials that are required and other resources, and report the project progression timely;

–       To be responsible for the documentation of each phase of the project, as well as making summary reports that will be presented to the organization’s management team;

11.   To comply with ISO management system;

12.   Any other task as assigned from time to time.